Gym Management Soft is gym staff management software for owners who want their front desk and trainers working in the same system without handing over full control. Give your receptionist a counter login, assign trainers to member subscriptions, and record trainer salaries as gym expenses so you can see income against expenses.
1Set up your gymSign up free, add your gym details and logo, and create your plans and payment methods.
2Bring in your teamGive front-desk staff a counter login and add your trainers. Everyone signs in at the same login page.
3Track who does whatAssign trainers to subscriptions, let the counter record payments, and log trainer salaries as expenses.
Gym front desk software with its own counter login
The counter role is built for the person at your front desk. With a counter login, they can add new members, take a member photo with the phone camera, create subscriptions and record payments as they come in. That covers almost everything that happens at the desk on a busy evening. Full control stays with the owner account. Everyone signs in at the same page, gymmanagementsoft.com/login, so there is nothing separate to install for staff and nothing to set up on the desk computer beyond a browser.
Add members and take photos
Create subscriptions
Record payments with their method
Owner keeps full control
Gym trainer management: assign trainers to members
When the counter creates a subscription, they can assign a trainer to it. That keeps a clear record of which trainer looks after which member, which matters when a member asks for a change or a trainer leaves. You can also include personal training as a facility on your premium plans, so members who pay for a trainer are on the right plan from day one. Trainers have their own role and sign in at the same login page as everyone else, separate from the owner and counter accounts.
Trainer assigned on each subscription
Personal training as a plan facility
Separate trainer role and login
Trainer salary tracking as gym expenses
Trainer salaries are often one of a gym's biggest regular costs, yet many owners only see them as cash leaving the drawer. In Gym Management Soft you record each trainer's salary as a gym expense. Because member payments are already recorded against invoices, you can see income against expenses in one place. If your membership fees for the month come in well above your salary bill, you know where you stand; if the gap is shrinking, you see it early. For a routine around this, read how to run a gym business.
Salaries recorded as gym expenses
Income shown against expenses
No separate spreadsheet to keep
Simple roles: owner, counter, trainer and member
Gym Management Soft keeps roles simple. The owner has full control: gym setup, plans, payment methods, notifications and expenses. The counter handles daily desk work: members, subscriptions and payments. A trainer is assigned to members' subscriptions. Each member gets their own app for check-ins, invoices and payment status. One login page serves everyone, and each person sees the part of the system that matches their role. When a receptionist leaves, your member records, invoices and payment history stay with the gym.
Owner: full control
Counter: members, subscriptions and payments
Trainer: assigned to subscriptions
Member: their own app
Less desk work, thanks to the member app
A lot of front-desk time goes on questions members could answer themselves. With Gym Management Soft, members check in and out from their own phone, so nobody keeps a paper attendance register. They can see whether their fee is paid or pending, open their invoices and get renewal reminders automatically. New members receive their login by email or WhatsApp the moment they are added, with no password to read out at the desk. Your counter staff spend their time on the people in front of them.
Self check-in from the member's phone
Payment status and invoices in the app
Logins sent automatically
Staff logins are not billed
Gym Management Soft costs $1 per active member per month, with every feature included. Staff logins for your counter and trainers are not billed, so adding a second receptionist or a new trainer doesn't change your bill. A gym with 80 active members, two counter staff and four trainers pays $80 a month. Sign-up is free with no credit card, billing runs in 30-day cycles, and you can cancel anytime. See the details on our pricing page.
Pay for active members only
Counter and trainer logins not billed
No contract, cancel anytime
$1 per active member. Every feature included.
Free sign-up, no credit card, no contract. A 40-member gym pays $40 a month.
It is software that gives your gym staff the access they need for their job while you keep control. In Gym Management Soft that means a counter login for front-desk staff, trainers assigned to member subscriptions, and trainer salaries recorded as expenses so you can see income against expenses.
What can front-desk staff do with a counter login?
A counter login can add members, take member photos, create subscriptions and record payments. Full control of the gym, including setup, plans and payment methods, stays with the owner account.
Can I track trainer salaries in the software?
Yes. You record trainer salaries as gym expenses, and Gym Management Soft shows your income against those expenses. It is a simple overview, not a payroll system.
Do I pay extra for staff accounts?
No. Staff logins for counter and trainers are not billed. You pay $1 per active member per month, whatever the size of your team.
Does it handle staff shifts, payroll or commissions?
No. Gym Management Soft doesn't schedule shifts, run payroll or calculate trainer commissions. It covers roles, trainer assignment and salary expenses, which is what most small and mid-sized gyms need day to day.