Invoices that send themselves

Gym billing software with automatic, branded invoices

Gym Management Soft is gym billing software that creates an invoice for every subscription and sends it to the member automatically. Each invoice carries your logo and the payment details you choose. When the money arrives in cash, by bank transfer or through a mobile wallet, your staff record it and the invoice shows as paid.

Start free, no card $1 per active member

1Add your payment methodsEnter each way members can pay you, with the account or wallet details they need.
2Create subscriptionsEach subscription produces an invoice, and the next one is generated automatically when the period ends.
3Record paymentsWhen money arrives, record it against the right method and the invoice shows as paid.

Gym invoicing software that runs every period

Billing starts the moment you create a subscription. From then on, at the end of each period the system automatically generates the next invoice and sends it to the member by email, WhatsApp and push notification. It works the same for daily, weekly and monthly plans. A member who started a monthly plan on the 1st simply gets a new invoice every month, without anyone at the desk typing it up or remembering to send it. You spend your time following up on the few unpaid invoices instead of writing all of them.

Invoice created with every subscription
Next invoice generated automatically
Delivered by email, WhatsApp and push

Branded invoices and payment records members can open

The logo you upload during setup appears on every member invoice, so each one is clearly from your gym. Amounts are in your gym's own currency, set from your country. Each invoice also lists your payment methods, so the member knows exactly where to send the money. Members can open their invoices in their app at any time and see whether each one is paid or pending, which gives them a clear record of payment without you writing a paper receipt. It looks more professional than a handwritten slip, and it can't get lost.

Your logo on every invoice
Billed in your gym's currency
Payment methods printed on the invoice

Record cash, bank and wallet payments

You add as many payment methods as you need, each with a name and free-text details. For example: "Cash at the counter", "Bank transfer" with your account number, or a mobile wallet with the number to send to. When a member pays, your staff record the payment against the right method. To be clear, payments are recorded, not processed. Gym Management Soft doesn't collect card payments online and takes no cut of your money. Members pay you the way they already do, and the software keeps the books straight.

Unlimited payment methods
Cash, bank transfer, mobile wallet and more
No online card processing, no cut taken

Gym payment tracking: see who has paid at a glance

Every invoice is either paid or pending, so the list of members who owe you is always one screen away. That matters more than it sounds. Gymdesk reports that 10 to 25% of gym cancellations are involuntary, caused by failed or forgotten payments rather than a member deciding to leave (Gymdesk). A pending invoice you can see is a conversation you can have at the desk this week, before a forgotten payment turns into a lost member. Our guide on reducing gym member churn goes deeper.

Paid and pending status on every invoice
Spot unpaid members quickly
Members see their own status too

See income against expenses

Money coming in is only half the picture. Trainers are assigned to member subscriptions, and you can record trainer salaries as gym expenses. Put that next to the payments you've recorded and you can see income against expenses without building a spreadsheet at the end of the month. It's a simple view, not full accounting software, but it answers the question most owners actually ask: after paying the trainers, did the gym make money this month? Having both numbers in one place makes that an easy check.

Trainer salaries recorded as expenses
Income and expenses side by side
No month-end spreadsheet

Gym membership billing with no cut of your payments

Some gym software is cheap up front and earns its money from card processing. As of October 2026, PushPress's free plan charges 4.99% + $0.30 per card payment (PushPress pricing). We work differently. Gym Management Soft costs $1 per active member per month, with every feature included, and we never touch your members' payments. A 40-member gym pays $40, whether members pay $20 or $50 a month. There are no processing markups, no add-ons and no contract. See pricing for the full comparison.

$1 per active member per month
No processing markup
No contract, cancel anytime

$1 per active member. Every feature included.

Free sign-up, no credit card, no contract. A 40-member gym pays $40 a month.

See pricing

FAQ

Billing & invoices: common questions

Can members pay online through the invoice?

No. Gym Management Soft records payments rather than processing them, so there is no online card checkout. Each invoice shows your payment methods, such as a bank account or mobile wallet number, and members pay you directly.

Does Gym Management Soft take a percentage of my payments?

No. We never handle your members' money, so we take no cut of it. You pay a flat $1 per active member per month, and every payment goes straight to you.

Can I put my gym logo on invoices?

Yes. You upload your logo when you first set up your gym, and it appears on every member invoice along with the payment methods you have set up.

Are the invoices GST or VAT tax invoices?

No. They are membership invoices, not tax invoices built for GST or VAT compliance. If you need formal tax invoices, check the requirements with your accountant.

How do I see which members haven't paid?

Every invoice is marked paid or pending, so you can see who still owes you at a glance. Members also see their own payment status in their app, and they receive a reminder before their plan ends.

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