Gym owner
Full control of the gym, from anywhere.
- Set up the gym, plans and payment methods
- Add counter staff and trainers
- See revenue, unpaid dues and expenses
- Turn WhatsApp, email and push on or off
$1per active member, every feature included
Gym management software that runs your gym on autopilot
Members, plans, subscriptions, branded invoices, check-ins and WhatsApp reminders in one fast app for owners, front desk, trainers and members. Stop chasing fees and filling in registers, and get back to training people.
- Free sign-up
- No credit card
- Members get their own app
WhatsApp reminder sentPlan ends in 3 days
Invoice #1042 paidBank transfer
Built for every kind of gym
- Independent gyms
- Fitness centers
- CrossFit boxes
- MMA & boxing clubs
- Ladies-only gyms
- Bodybuilding gyms
- Yoga & pilates studios
- Martial arts dojos
- Personal training studios
- Sports clubs
How it works
Up and running before your next class
No demo calls, no setup fees, no hardware. Three steps and your gym runs itself.
- 1
Sign up free
Create your account with your name and email. No credit card, no sales call, no contract.
- 2
Set up your gym
Add your gym name, country, city, address, phone, WhatsApp, email and logo. It takes about two minutes.
- 3
Add plans and members
Create your plans, add members (or let the counter do it) and start subscriptions. Invoices and reminders now run themselves.
Features
Everything a gym runs on. Nothing it doesn’t.
From the first sign-up to the hundredth renewal, the busywork happens on its own: invoices, reminders, attendance and payment tracking.
See who trains, and who is drifting away
Every check-in and check-out lands on a day-by-day activity grid, for each member and for the whole gym. Gaps show up weeks before a cancellation does.
LessMore
Reminders that send themselves
WhatsApp, email and push: logins, invoices and renewal reminders, under your gym’s name.
- WhatsAppYour plan ends in 3 days. Renew to keep training.
- EmailInvoice INV-1042 for October is ready.
- PushWelcome to Iron Paradise! Tap to sign in.
Member management
Every member in one place: photo, contact details, plan, payments and attendance. Take the photo with your phone camera at the desk.
Daily, weekly & monthly plans
Build plans by ticking the facilities they include (weights, cardio, sauna, lockers, personal training) and set the price once.
Subscriptions that renew
Pick a member, a plan and a start date. At the end of every period the next invoice is created and sent automatically.
Branded invoices
Invoices carry your gym name, logo and contact details, in your own currency, with the payment methods you accept.
Payment tracking
Record cash, bank and mobile-wallet payments, mark them paid or unpaid, and see outstanding dues at a glance. We never take a cut.
Check-in & attendance
Members check in and out from their phone. You see who is in today and who has stopped coming, before they cancel.
WhatsApp, email & push
Login details, subscription confirmations, invoices and renewal reminders go out on their own, on the channels you switch on.
Counter staff login
Give your front desk its own login to add members, create subscriptions and record payments, without seeing your full books.
Trainers & salaries
Assign trainers to subscriptions and record their salaries as expenses, so you see what the gym really earns.
Installable member app
Members add your app to their home screen on Android or iPhone, with no app store involved. Their streak, activity grid and invoices are one tap away.
One app, four logins
The right screen for everyone in your gym
Owners, front desk, trainers and members all sign in at the same address, and each sees exactly what they need.
Counter
The front desk, without the owner standing there.
- Add members and take their photo
- Create and renew subscriptions
- Record payments as paid or unpaid
- Search any member in seconds
Trainer
Assigned to the members they train.
- Linked to members through their subscriptions
- Own login on the same app
- Salary tracked as a gym expense
- More trainer tools on the roadmap
Member
Their own app, with your gym name on it.
- Check in and out every day
- See their streak and activity grid
- See invoices and what is paid or pending
- Get renewal reminders before the plan ends
Member app
Give every member an app with your name on it
Members sign in with the link they receive when you add them. From then on, their progress, payments and reminders live on their home screen.
- Check in, check outOne tap when they arrive, one when they leave. Every visit is saved with its time.
- Streaks & activity gridA day-by-day grid of every visit and a streak that keeps members coming back.
- Invoices & payment statusMembers see what is paid, what is pending and how to pay you.
- Renewal remindersPush, WhatsApp and email reminders before the plan runs out.
- Their own profileMembers update their photo and password themselves.
- Installs like an appAdded to the home screen on Android or iPhone. No app store, no download fees.
Why switch
Retire the register, the spreadsheet and the 50 WhatsApp chats
TaskThe old wayWith Gym Management Soft
- Knowing whose plan ends this week Scroll the register or the spreadsheet Listed on your dashboard
- Invoices Written by hand or not at all Created automatically every period, with your logo
- Chasing unpaid fees One WhatsApp message at a time Reminders go out on their own
- Attendance A paper register nobody reads An activity grid for every member
- Front desk access Shared password or no access A counter login with limited rights
- Trainer salaries A separate notebook Recorded as expenses next to income
Pricing
One plan. $1 per active member.
No tiers, no add-ons, no cut of your payments. When your gym is small, your bill is small.
Gym Management Soft · Everything
$1per active member / month
Free to sign up, no credit card. Billing runs in 30-day cycles from your sign-up date, and only members with an active subscription count.
- Unlimited plans: daily, weekly, monthly
- Automatic subscriptions & invoices
- Invoices with your logo, in your currency
- Unlimited payment methods
- Member check-in & attendance grids
- WhatsApp, email & push notifications
- Counter & trainer logins included
- Trainer salaries & expenses
- Installable member app (PWA)
- Free updates, no setup fee, no contract
10500+
You pay per month
$80
Per member, per day
3.3¢
80 active members × $1 = $80 per 30-day cycle. Every feature included, staff logins free.
FAQ
Questions gym owners ask us
What is gym management software?
It is an online system that handles the admin side of a gym: member records, membership plans, billing, payments, attendance and member messages. Gym Management Soft does all of this in one browser-based dashboard and gives your members an installable app.
How much does Gym Management Soft cost?
One plan with every feature: $1 per active member per month. A gym with 40 active members pays $40. Sign-up is free and needs no credit card. See pricing for the details.
Do I need a credit card to sign up?
No. Sign up with your name and email, verify your email and start adding members. You get your first invoice after 30 days, based on your active members.
Can my front desk use it without seeing everything?
Yes. The counter login is made for the front desk: it can add members, create subscriptions and record payments, while the gym owner keeps full control of settings and reports.
How do members get the app?
When you add a member with an email or WhatsApp number, they automatically get a link that signs them in. From there they can add the app to their home screen on Android or iPhone. No app store is involved. Read more about the member app.
Do you process my members’ payments?
No. You collect payments however you already do (cash, bank transfer, mobile wallet) and record them in Gym Management Soft. We never take a percentage of your revenue.
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Your gym on autopilot, starting today
Sign up free with no credit card. Add your gym, your plans and your members, then pay $1 per active member.