Looking for gym management software India's independent gyms can afford without a big yearly license? Gym Management Soft handles members, plans, branded invoices in INR and WhatsApp renewal reminders for $1 per active member per month. It runs in any browser, so you can manage your gym from the counter computer or from your phone.
1Create your free accountSign up without a card, choose India as your country and add your gym details and logo.
2Add payment methods and plansAdd cash, bank and UPI details, then create daily, weekly or monthly plans priced in INR.
3Start adding membersAdd members at the desk; invoices, WhatsApp reminders and attendance tracking start automatically.
Gym management software in India that fits how fees are paid
Indian gyms take fees in several ways: cash at the desk, bank transfer, or a UPI app such as Google Pay, PhonePe or Paytm sent to the gym's UPI ID. Gym Management Soft lets you add each one as a payment method with its details, such as your UPI ID or bank account, and members see them on their invoice. The member pays you directly. Your counter then records the payment and its method in the system, and the invoice shows as paid. We don't collect UPI or card payments online, and we take no cut.
Cash, bank transfer and UPI apps as payment methods
UPI ID or account details shown on invoices
Payments recorded against each invoice
No commission on your fees
Branded invoices in INR, generated automatically
Choose India as your country during setup, and every member invoice is issued in Indian rupees with your gym logo on it. When a subscription period ends, whether daily, weekly or monthly, the next invoice is created and sent to the member automatically. A member on a ₹1,500 monthly plan that started on the 1st receives a new invoice every month, with no receipt book involved. Gym Management Soft doesn't produce GST invoices, so check with your accountant about what your gym needs for tax. Learn more about gym billing software.
Invoices issued in Indian rupees
Your gym logo on every invoice
New invoice at the end of each period
WhatsApp renewal reminders for Indian gyms
WhatsApp is where Indian gym members actually read their messages, so that is where Gym Management Soft reaches them. A new member receives their login with a link that signs them straight in. After that they get a message when their subscription is activated, when a new invoice is ready and before their plan ends. The same notifications go out by email and push notification. Gymdesk reports that 10–25% of cancellations are involuntary, caused by failed or forgotten payments, and a reminder that arrives on time is the simplest fix for the forgotten ones.
A gym management app for Indian owners and members
Members install the app from their browser on Android or iPhone, with no Play Store or App Store download. They check in when they arrive and check out when they leave, and they can see their attendance grid, streaks, time spent per visit and whether their fee is paid or pending. As the owner, you sign in at the same login page from your own phone to add members, create plans, start subscriptions and see who still owes money. Read more about the gym management app.
Installable on Android, iPhone and desktop
Daily check-in and check-out
Paid and pending status for every member
Plans for monthly regulars, weekly visitors and day passes
Most Indian gyms sell a monthly plan to regulars, alongside day passes for travelers and weekly passes for people in town for a short stay. In Gym Management Soft each plan has a period (daily, weekly or monthly), a price in INR and a list of facilities you tick, such as cardio, weights, lockers, steam or personal training. Plans renew by those periods, so quarterly and yearly terms are not built in. When you subscribe a member, pick the start date and, if they paid for one, assign a trainer.
Daily, weekly or monthly plan periods
Prices set in INR
Facilities you define yourself
Optional trainer on each subscription
What it costs an Indian gym
Gym Management Soft has one plan with every feature: $1 per active member per month, billed in US dollars. A 40-member gym pays $40 a month and a 120-member gym pays $120. You are billed for active members only, and there is no payment-processing markup, because we never touch your members' money. Sign-up is free with no credit card, billing runs in 30-day cycles, and there is no yearly contract to lock you in. See the full details on our pricing page.
$1 per active member. Every feature included.
Free sign-up, no credit card, no contract. A 40-member gym pays $40 a month.
What is the best gym management software in India for a small gym?
For a small Indian gym, the best software is affordable, works on a phone and handles the daily basics: members, plans, invoices, payment tracking and reminders. Gym Management Soft does all of that for $1 per active member per month, with free sign-up and no contract. Try it with your own members before you decide.
Can members pay gym fees by UPI?
Yes, members can pay your UPI ID directly from any UPI app. Gym Management Soft doesn't collect the payment itself. You show your UPI ID on invoices as a payment method, and the counter records the payment once it arrives.
Does Gym Management Soft create GST invoices?
No. Member invoices show your gym's name, logo and the plan being billed, but they are not GST tax invoices. Check with your accountant about what your gym needs for tax.
Is there a Hindi version?
No. The interface is in English. Member invoices are still issued in INR and carry your gym's name and logo.
Is the price in rupees or dollars?
Your Gym Management Soft subscription is priced in US dollars at $1 per active member per month. Your members are invoiced in INR, the currency set from your gym's country.